Cambridge Civic Journal Forum

Getting Board and Commissioned – October 24, 2022 Cambridge City Council meeting

Over 15 years ago I wrote an essay for The Alewife titled “Getting Board and Commissioned” that was basically an appeal for residents to apply to serve on City boards and commissions. I would still encourage people to do so based on all the same reasons I expressed in that essay. Things are potentially a bit different now in that for some of these boards you could be subjected to scrutiny by elected councillors and their political handlers. That’s a shame, but it’s still worth applying. One thing that has been missing for a very long time is a full accounting of what City boards continue to exist. Some were created based on short-term concerns and have either quietly disappeared or were officially discontinued.

Perhaps the most intriguing of these is the Traffic Board (officially the “Traffic and Parking Commission”) that was created in 1961 by a Special Act of the Massachusetts Legislature and quietly disappeared at least 20 years ago but which legally continues to exist (and due to the “holdover” rules in Massachusetts its 3 members continue to be legal appointees to that board). The significance of this particular board (and the Special Act that created it) is that (a) it grants authority to the Traffic Director to make or change regulations, and (b) it is the legal mechanism via which citizens can appeal a traffic or parking regulation issued by the Traffic Director. City Manager Communication #4 is the first time in decades that acknowledges the Traffic Board. There are a few other interesting items as well, but Mgr #4 is definitely the highlight. It also proposes stipends for some of the City’s boards and commissions. It also clarifies which City boards and commissions are subject to City Council review of appointees.

Manager’s Agenda #1. Transmitting Communication from Yi-An Huang, City Manager, relative to the appropriation $1,409,562 from Free Cash to the Community Benefits Stabilization Fund.
Order Adopted 9-0

Manager’s Agenda #2. Transmitting Communication from Yi-An Huang, City Manager, relative to the appropriation of $2,050,000 from Free Cash to the Mitigation Revenue Stabilization Fund which will be used to fund specific future projects, which will require separate individual appropriations by the City Council.
Order Adopted 9-0

We’ll have to wait and see how these funds are proposed to be spent. These are just formal transfers to the specified Community Benefits and Mitigation funds.

Manager’s Agenda #4. A communication transmitted from Yi-An Huang, City Manager, relative to Awaiting Report items numbered 21-52 & 22-25, regarding a report on Boards and Commissions. (CM22#207) [Manager’s Communication] [Info Charts] [Job Description Best Practices] [Standard Demographic Battery for Cambridge Surveys] [Boards/Commission Application] [Survey of Other Communities – Stipends] [Zoning Petition Recommended Language – Removing Limit on BZA compensation]
Attachment A [Info Charts] referred to Gov’t Operations Committee; Attachment F [Zoning Petition Recommended Language – Removing Limit on BZA compensation] referred to Ordinance Committee and Planning Board as a City Council Zoning Petition; Report Accepted, Placed on File 9-0

This is one of the more substantial items in recent years to appear on the City Manager’s Agenda. It includes:

• proposing a standard operating procedure for recruiting, screening, and interviewing candidates to Boards and Commissions
• developing strategies for orienting and training new appointees and conducting exit interviews with departing members
• consideration of term limits for members of boards and commissions with some accommodation for longer service
• developing a standardized presentation of appointments and re-appointments to City Council
• proposal for stipends to some boards and commission members who meet more regularly, e.g. Planning Board, BZA, Historical Commission

The Manager’s Office has provided a long-overdue accounting of all City boards, commissions, and other committees with details on number of members, how each board came to be, which are or are not subject to City Council approval of members, and which are or are not in the Cambridge Municipal Code but which are not technically “boards or commissions” (and are therefore not subject to City Council review of appointments). As mentioned above, this is the first time in decades that the City is acknowledging that the “Traffic and Parking Commission” was never legally discontinued and which provides a legitimate avenue via which residents can appeal regulations issued by the Traffic Director.

I don’t personally see much value in providing stipends to board members. I seriously doubt if such financial considerations factor into most residents’ decisions on whether or not they want to serve on a City board or commission. The level of time commitment is surely a factor, but that is hardly addressed by offering a modest stipend. I’m also not enamored by term limits because any board or organization can benefit from having a mix of new members and long-term members with long-term perspectives.

Not specifically addressed in the Manager’s communication is the issue of “self-perpetuation” of existing boards and the practice of City staff often deciding who may or may not be appointed based on whether or not the appointee shares the philosophy or agenda of the staff person reviewing the list of possible appointees. My feeling has always been that all appointees to City boards have to represent the interests of all residents and not just use their position for their own personal advocacy or that of City staff.

I also feel strongly that there should be a periodic review of all boards, commissions, committees, and task forces to assess their current relevance and whether some might be discontinued, merged, or redefined. A sunset can be a beautiful thing.

Charter Right #1. Policy Order Seeking Development Analysis [Charter Right – McGovern, Oct 17, 2022]
Amended (QZ) 9-0; Tabled (DS) 9-0

Regardless of the motivations behind this particular Order, it highlights the need to at least occasionally assess the cumulative effect of multiple City ordinances and policy initiatives. I know an MIT mathematician who once brilliantly commented on a mathematical paper that it was “locally comprehensible but globally incomprehensible”. The same could be said of the patchwork of City ordinances and policies each of which may have been born out of the best of intentions but which in combination with all else creates a bureaucratic rat’s nest or a level of economic burden that drives reasonable people to frustration and worse.

Unfinished Business #3. That section 6.36 entitled, Schedule of Parking and Loading Requirements, of Article 6.000, entitled “Off Street Parking and Loading Requirements and Nighttime Curfew on Large Commercial Through Trucks”, of the Zoning Ordinance of the City of Cambridge be amended (Ordinance #2022-5) [Passed to 2nd Reading as Amended, Oct 3, 2022; To Be Ordained as Amended on or after Oct 24, 2022; Expires Nov 1, 2022]
Ordained as Amended (to add “including in all overlay districts” at end of section 6.31) 8-1 (Carlone – NO)

The correct answer on the question of reducing or eliminating parking minimums is: “It’s complicated.” That said, my expectation is that this City Council will once again go with its quasi-religious tendency to adopt the latest trendy housing, zoning, or transportation philosophy hook, line, and sinker without any consideration of nuance, applicability in different settings, or consideration of unintended consequences.

Order #1. That the Rules of the City Council be amended to add the following sentence at the beginning: “The rules of the City Council should be reviewed and provisionally adopted towards the beginning of every new City Council term.”   Vice Mayor Mallon
Order Adopted 9-0

Order #2. That the Rules of the City Council be amended to add the following sentence at the end of Rule 5: “All motions made by any members of the Council should require a second prior to debate.”   Vice Mayor Mallon
Order Fails of Adoption 2-7 (Simmons, Toner – YES)

Order #3. That the Rules of the City Council be amended to add the following sentence at the end of Rule 12: “During debate each Councillor will state their comments clearly and concisely with the understanding that other members are waiting to present their comments.”   Vice Mayor Mallon
Order Adopted 9-0

Former Mayor Frank Duehay once said to me that the death knell of any organization is when they spend excessive time and emphasis on their by-laws instead of their mission. Now I don’t think this City Council or their predecessors have overthunk their rules, but my antennae do go up when the modification of rules becomes a focal point. I can’t help but think that some of these rules changes are driven by the misbehavior of one or two specific councillors. For example, regarding the proposed rules change in Order #2, wouldn’t it have been nice if a “second” had been required at various times when Councillor Zondervan proposed something that everyone in the room knew was eventually heading toward a 1-8 vote? As for the proposed rules change in Order #3, this could easily apply to more than a few councillors who have been more interested in speechmaking than in conducting an efficient meeting.

Order #4. That the City Manager is requested to work with all relevant City departments to develop a communication on the most environmentally responsive and responsible methods of [managing] yard waste, and utilize the City website and other communication avenues to publicize best practices for leaf disposal.   Councillor Nolan, Councillor Carlone, Councillor Zondervan
Order Adopted 9-0

Makes sense. Those leaves can be your soil’s best friend and the enemy of your local storm drain. – Robert Winters (who was once known as “Compost Man” around town and who regularly clears the nearby storm drains)